How to evaluate painting proposals

Introduction

A common mistake that I see homeowners make is to invite several painters over, point them to the project, and ask them for a quote without providing any additional guidance.

Maybe those homeowners didn’t want to offend contractors with excessive job descriptions. Or perhaps they thought that a professional would know best. A professional should know best, but each painter’s approach may differ. For example, one bidder may include an extra finish coat—maybe this is how their old boss always did it. Another bidder may entirely omit the prime coat—perhaps this is how they outbid the competition. The list goes on.

What will happen with these proposals is that the scope of work, job specifications, and price will be dissimilar, making these proposals nearly impossible to compare. This leaves the homeowner with the need to redo the bidding process from scratch or, even worse, with the need to revisit the process. Especially when it comes to light that something the homeowner wanted to be painted was not included in the winning proposal.

Homeowners can easily avoid confusion by providing all bidders with a project description. This description does not have to be very complicated, providing it is the same for every bidder. Here is an example of what I mean by being specific:

• Paint the house at 123 Main Street.

• Include the following services:

• Clean, scrape, and prepare all surfaces for painting.

• Use one complete coat of primer and one coat of finish paint.

• The front of the house will be in three colors. The back and sides will be two colors.

• The paint will be the top grade of Sherwin-Williams.

Even with a project description, you may find that some bidders will recommend something different than what was described. At this stage of the game, you should resist the temptation to stray from your project description and keep in mind your goal of getting comparable proposals.

So, even if you like the recommendation for an extra finish coat, you should ask the recommending bidder to give it to you as an add-on—a separate price for only that extra coat. When the time comes to compare proposals, you will not end up trying to compare apples to oranges or some other completely different type of fruit.

How to get the best deal on a paint project

I frequently receive phone calls from people looking to get a quick quote for a painting project. They provided me with the number of rooms and square footage and asked for a price. Some people believe they will find the best deal by calling several painters. I can’t blame them for trying. Most painting projects are big-ticket items.

In the internet age, shopping for products has become much more manageable. However, shopping for services such as painting doesn’t work quite the same way as shopping for flat-screen TVs.

The fact is that the typical three-bedroom house is rarely the same as another house with three bedrooms. There are many variables to consider:

• The total number and sizes of rooms, types, and numbers of windows and doors.

• For interiors, the time required to place protection for furniture and fixtures.

• The quality and quantity of paint.

• The amount of surface preparation needed.

Summary

Any change in one of these variables can mean a difference of dozens or even hundreds of work hours. The best price does not necessarily mean the best deal. I am not saying that price is unimportant; it is essential, but only to the extent that it represents the actual value of work to be done.

Getting the best deal means getting the best value. It’s easy to compare the prices, but the key to getting the best deal is evaluating and comparing the project details offered at that price.